Policies

FREEFLO is presented by the Central Florida Freethought Community (CFFC). We are committed to creating a welcoming, inclusive, and respectful conference where people can learn, connect, disagree, laugh, and enjoy the weekend free from harassment and discrimination.

These policies apply to attendees, speakers, volunteers, exhibitors, sponsors, guests, and anyone participating in FREEFLO activities.

Inclusion

FREEFLO welcomes people of different identities, backgrounds, abilities, and perspectives.

We believe a strong freethought community includes people with different experiences and viewpoints. Participants should be able to take part in the conference without being subjected to harassment, discrimination, intimidation, or demeaning treatment.

FREEFLO includes conversations about religion, secularism, science, politics, culture, ethics, and other subjects where people may strongly disagree. Respect for people does not require agreement with their beliefs or viewpoints. Thoughtful discussion, criticism of ideas, and disagreement are welcome. Personal attacks and harassment are not.

Code of Conduct

We ask everyone attending or participating in FREEFLO to help create an environment that is respectful, welcoming, and enjoyable.

Expected Behavior

Participants are expected to:

  • Treat others with respect and consideration.

  • Be mindful of personal boundaries.

  • Respect differences in background, identity, experience, and viewpoint.

  • Allow speakers and other participants to take part without unnecessary disruption.

  • Respect the privacy of other attendees.

  • Follow reasonable requests from FREEFLO organizers, volunteers, venue staff, and security personnel.

Privacy and Confidentiality

Some people who attend FREEFLO may not be publicly open about their religious or nonreligious views.

Please respect the privacy of fellow attendees. Do not publicly identify someone as attending FREEFLO, disclose their religious or nonreligious background, or share personal information about them without their permission.

This does not prevent participants from sharing their own experiences, photographs, or participation.

Prohibited Behavior

Harassment or discriminatory behavior will not be tolerated.

Prohibited behavior includes, but is not limited to:

  • Harassment based on race, ethnicity, nationality, religion or nonreligion, sex, gender identity or expression, sexual orientation, disability, age, appearance, or other personal characteristics.

  • Threats, intimidation, stalking, or bullying.

  • Unwanted physical contact.

  • Repeated unwanted attention or communication.

  • Sexually harassing comments or behavior.

  • Aggressive, demeaning, or personally abusive conduct.

  • Deliberately disrupting presentations, programs, or conference activities.

  • Retaliating against someone who reports a concern or participates in addressing a reported concern.

Criticism of religion, political ideas, public policy, philosophy, science, or other ideas is not, by itself, harassment. Our goal is to protect people from mistreatment while preserving the open discussion and exchange of ideas that are central to FREEFLO.

Consequences

CFFC and FREEFLO organizers may take action they believe is appropriate based on the circumstances.

Actions may include:

  • Speaking privately with the individuals involved.

  • Issuing a warning.

  • Asking someone to leave a session, activity, or conference area.

  • Revoking conference attendance without a refund.

  • Prohibiting someone from attending future CFFC or FREEFLO events.

  • Contacting venue security or law enforcement when appropriate.

The safety and well-being of participants will be considered when determining how to respond.

Fragrance and Scent Policy

Some members of our community experience migraines, allergies, asthma, or chemical sensitivities triggered by strong fragrances.

We ask attendees to avoid perfumes, colognes, and other strongly fragranced products when possible. Fragrance-free or low-fragrance personal products are encouraged.

We appreciate everyone's help in making FREEFLO more accessible and comfortable for all attendees.

Photography

Photography may occur throughout FREEFLO, including candid and posed photographs taken by CFFC or FREEFLO volunteers and photographers.

These images may be used to document and promote FREEFLO and other CFFC programs.

If you do not wish to be photographed, please let the photographer or a FREEFLO organizer know. We will make reasonable efforts to honor those requests.

Please also be considerate when photographing other attendees. Not everyone is publicly open about attending a freethought or secular event.

Video and Audio Recording

Brief personal video clips and photographs are generally welcome unless a speaker, performer, or FREEFLO organizer indicates otherwise.

Video recording of presentations is limited to clips of no more than 45 seconds unless advance permission has been granted. Full-session recording, livestreaming, or extended audio or video recording is not permitted without authorization from FREEFLO.

Tripods, lighting equipment, or other equipment that may interfere with attendees or conference operations require prior approval.

Speakers, performers, and presenters may establish additional restrictions for their sessions.

Refund Policy

All FREEFLO purchases are subject to transaction fees charged by our registration and payment vendors.

Refunds requested before Friday, January 29, 2027 will be subject to those transaction fees, which are currently approximately 5.7%.

Beginning January 30, 2027, refunds will be subject to a 25% administrative fee because FREEFLO will have begun incurring nonrefundable obligations to the venue and other vendors.

No refunds will be issued after the start of the conference except in extraordinary circumstances at the discretion of CFFC.

Transaction fees and other nonrefundable processing costs may be deducted from any refund.

Questions

If you have questions about these policies or need an accommodation related to participating in FREEFLO, please contact:

Jocelyn Williamson
Central Florida Freethought Community
Jocelyn@cflfreethought.org
(407) 588-7729

Reporting a Concern

If you experience or witness behavior that violates this policy, please contact a FREEFLO organizer or CFFC representative as soon as possible.

Concerns may also be reported to: 407-588-7725. Reports will be handled with sensitivity and confidentiality. The CFFC Board will review any report and may revoke an attendee’s conference attendance. Possible violations of law will be referred to law enforcement.